Assistant Vice President, HR Operations (Singapore Payroll)

Job Summary

The HR Operations team is an integral part of the HR Unit to provide client-focused, efficient, cost-effective, compliant and consistent HR services to managers and employees in SGX Group which has presence in Singapore, Europe, USA, India, Hong Kong, Japan and Australia.
We are seeking an experienced HR Operations Specialist to manage Singapore Payroll function. This is a new position to support the business needs and growth of SGX Group. The incumbent will report to the Head of HR Operations.

Job Responsibilities

• Prepare payroll files for review and authorisations, supervise payroll results, GL posting and account reconciliations. Ensure salary payments and statutory contributions are delivered timely and accurately, in accordance with company’s policy and procedures, and compliance with local government regulations, applicable labour laws and tax obligations.
• Perform assignees payroll and tax filing (including for equity/stock options, Directors Fees). Gather and provide inputs to audit, statutory surveys, forecasts and accruals, CPF, NS Men and government-paid claims, and calculate the actual leave entitlement/utilization of leave days.
• Keep abreast of payroll legislation updates, identify changes that impact payroll activities and remediate timely. 
• Take accountability for periodic reviews to ensure application of effective controls procedures across subsidaries consistently, proactively identify and mitigate operational risks.
• Liaise, respond to, and resolve queries from employees, statutory agencies, auditors and internal departments relating to payroll, tax, leave, audit and accounting matters.
• Work with HR Technology team to keep payroll & leave system relevant, accurate and efficient.
• Take on other assigned tasks which may include,
• Acquire knowledge on payroll and tax of SGX Overseas offices and be able to back up payroll processing outside of Singapore.
• Prepare leave accrual and staff cost capitalization report.
• Manage budget and procurement activities of payroll and tax services within the procurement policy.
• Support new system implementation or upgrades, lead change initiatives using RPA/Lean Six Sigma to improve process efficiency.
• Set up overseas office, registration of new legal entities or run a tax review.
• Participate in business continuity planning and testing.

Job Requirements

• Minimum of 5 years (+2 years in a supervisor role) experience in Singapore payroll in a complex and dynamic environment.
• Prior experience of supporting payroll in multiple geographies, familiarity with SuccessFactors and any RPA tools will be a strong plus.
• Good working knowledge of SAP Payroll, Finance GL/Accounting, MS Excel skills, application of local government regulations, labour and tax law a must.